Understanding FTE Types and Partnership Categories

Created by Josh Mentzer, Modified on Fri, 27 Jan 2023 at 02:14 PM by Josh Mentzer

When entering Opportunities into Work Studyforce, it's important to correctly label the FTE associated with that opportunity and identify the correct partnership category. In this article, we'll define each type of FTE and the associated partnership category. 


FTE Types

FTEs entered in an opportunity will fall in one of the following categories:

Paid FTE: A company or organization is paying for work study students to work with them. This the traditional CWS model.

Funded FTE: A company or organization is giving money with the expectation that students are being placed in a nonprofit organization (or similar).

Unpaid FTE: A company or organization is not paying money to your school, but is still receiving students.

Example: If KPMG is paying for a full team of students to work at the YMCA, then KPMG would have 1.0 Funded FTE and the YMCA would have 1.0 Unpaid FTE. 

Partnership Categories

Partnership Category is an optional field that helps you classify and report the kinds of relationships you have with companies or organizations. The different partnership categories are defined below:

Paid: A company or organization has exclusively Paid FTE

Paid and Unpaid Blended: A company or organization has some Paid FTE and some Unpaid FTE (i.e. the company is paying for less students than they are receiving)

Paid and Funding Blended: A company or organization has some Paid FTE and some Funded FTE (i.e. the company is paying for more students than they are receiving)

Non-Profit: Paid: A company or organization is a non-profit, but is paying something for their students, even if it is not the full rate

Non-Profit: Unpaid: A company or organization is a non-profit, and has exclusively Unpaid FTE (i.e. is not paying anything for their students and is not receiving funds from a funding partner)

Non-Profit: Funded: A company or organization in a non-profit, and is not paying anything for their students BUT a funding organization's FTE have been allocated for this nonprofit

Funding Nonprofit: A company or organization has exclusively funded FTE (i.e. the company is not taking any students but is paying for students at a nonprofit)

Reporting on Different Kinds of FTE

There are three main ways to slice your FTE when running reports. We'll discuss them below.

Paid and Funded FTE

This figure is mainly important as a measure of revenue. Most national office data collection focuses on this metric. This is also what your FTE goal is measured against

Paid and Unpaid FTE / "Deployable FTE"

This figure is the number of jobs you’ll have to send students to in the target school year.

Total FTE / "All Types"

This quantifies all your FTE for a given year. This is not super useful as a data point, and in most cases you'll want to refer to one of the two figures above.

You can find reports using these three classifications in the current year's folder within the CWSP Sales Reports folder!


If a nonprofit is paying a lower rate than a normal partner, should I mark that as Paid FTE or Unpaid FTE?

Any time a company is paying anything for a job, that is technically Paid FTE. You can use the Price Override feature to correctly account for the rate that nonprofit is paying.

If I count one FTE that a funded company is giving and then count an additional FTE for the nonprofit where those funding dollars are going, aren't I double counting that FTE?

Technically, no. While those FTEs happen to overlap, they represent two distinct relationships. If we look back to the KPMG and YMCA example from above, what you have there are two separate relationships (a 1 FTE Funding relationship with KPMG and a 1 FTE Unpaid jobs relationship with the YMCA) that just happen to overlap the same 4 students. Using the reporting structures mentioned above will help mitigate any overlap in your data.

How can I effectively represent when a nonprofit company is receiving funds from a specific Funding Partner?

While we don't have a specific field for Funding Partner, you should mark that nonprofit as 'Non-Profit: Funded' and then you can list the Funding partner in that Opportunity's description.

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